1. Collecting personal information
Personal information means information or an opinion relating to an individual, which can be used to identify that individual. The types of personal information we collect include contact details such as full name, date of birth, country of birth, occupation, complete residential address, email, phone number, type of government issued photo identification (ID), ID number, ID expiry date, and mailing address. If it is reasonable and practical to do so, we will collect personal information directly from you. This will include contact details and other information relevant to providing services to you. This may take place in a number of ways, such as when you purchase our services.
We generally collect your personal information by the following methods:
We may also collect personal information from third parties such as your representatives or publicly available sources of information. All personal information that we or our related entities collect, is reasonably necessary for the purposes relating to providing our services to you.
If someone other than you provides us with personal information about you that we did not ask for (unsolicited personal information), and we determine that we could have collected this information from you had we asked for it, we will notify you, as soon as practicable. Our employees are required to notify Best Forex’s Disputes Resolution Officer of all unsolicited personal information that they receive. We destroy all unsolicited personal information, unless the information is relevant to our purposes for collecting personal information.
Sensitive information is personal information that includes information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences and criminal record, and also includes health information. We will not collect any sensitive information from you, unless:
We will not collect personal information unless the information is reasonably necessary for or directly related to one, or more of our activities. If we are unable to collect personal information we reasonably require, we may not be able to do business with you or the organisation with which you are connected. We do not give you the option of dealing with us anonymously, or under a pseudonym. This is because it is impractical, and in some circumstances illegal, for Best Forex to deal with individuals who are not identified.
We collect personal information from the Site when we receive emails and online forms. When you visit the Site the server may attach a “cookie” to your computer’s memory. A “cookie” assists us to store information on how visitors to the Site use it and the pages that may be of most interest to the users of this Site. This information may be used to provide users of your computer with information that we think may interest the users of your computer. However, this information is not linked to any personal information you may provide and cannot be used to identify you. If you choose, you should be able to configure your computer so that it disables “cookies” or does not accept them.
3. Use and disclosure of information
Best Forex may use your personal information for the primary purposes of:
Best Forex may also use your information for other purposes, such as providing you with details regarding new developments, products, services and special offers that may be of interest to you. We may use any email address or other personal information you provide to us at any time for this purpose.
We use and disclose personal information for the purposes outlined in clause 3 above. Sensitive information will be used and disclosed only for the purpose for which it was provided or a directly related secondary purpose, unless the individual agrees otherwise, or where certain other limited circumstances apply (e.g. if required by law).
We engage other people to perform services for us, which may involve that person handling personal information we hold. In these situations, we prohibit that person from using personal information about you except for the specific purpose for which we supply it. We prohibit that person from using your information for the purposes of direct marketing their products or services.
In relation to sensitive information held by us, wherever possible, Best Forex will attempt to de-identify the information. We also undertake to take reasonable steps to delete all personal information about you when it is no longer needed.
4. Who might we disclose personal information to
We may disclose personal information to:
We may also collect personal information from these organisations and individuals, and will deal with that information in accordance with this Policy.
We disclose information to AUSTRAC, law enforcement agencies, and other government agencies as required by law.
We may provide certain information about you including your personal information to our related entities.
We provide information to our related entities overseas when it is reasonably necessary to fulfil our obligations to you or provide you a service.
5. Direct marketing
We may use personal information about you for the primary purpose of providing you with our services, and for other purposes for which you would reasonably expect us to use that information.
Best Forex does not use personal information for the purposes of direct marketing, unless:
If we collect personal information about you from a third party, we will only use that information for the purposes of direct marketing if you have consented (or it is impracticable to obtain your consent), and we will provide a simple means by which you can easily request not to receive direct marketing communications from us. We will draw your attention to the fact you may make such a request in our direct marketing communications.
In relation to sensitive information, we may only use or disclose sensitive information about an individual for the purpose of direct marketing if you have consented to the use or disclosure of the information for that purpose.
You have the right to request to opt out of direct marketing and we must give effect to the request within a reasonable period of time. Once you opt out of receiving marketing material from us, you agree and acknowledge that this removal from our distribution lists may take several business days after the date of your request to be removed.
You may also request that we provide you with the source of your information. If such a request is made, we must notify you of the source of the information free of charge within a reasonable period of time.
6. Accuracy of your information
We take all reasonable steps to ensure that your personal information held by us is accurate, up-to-date, complete, relevant and not misleading. If you believe that any of your personal information is not accurate, up-to-date, complete, or relevant and/or it is misleading, please contact us and we will take all reasonable steps to correct it within 30 days of your request. We do not charge you for correcting the information.
7. Third Parties and your information
8. Disclosure of Information Overseas
We may transfer personal information to people in foreign countries to process your order, this includes our related entities overseas that assist us with the processing of your transactions and provision of our services.
These recipients may be located in any country where we have the capability to pay out money transfer transactions either directly or through contractual relationships with correspondents. We currently have the capability to effect payments in over Pakistan. Your personal information will not be transferred to any recipients who are not directly involved in either the pay out or processing of any product or service you obtain from us. You may review a list of countries to which we can effect payments on our website at: www.bestforex.net.au
We will not send personal information to recipients outside of Australia unless:
9. Storage and security
We will use all reasonable endeavours to keep your personal information in a secure environment, and at all times seek to ensure that your personal information is protected from interference, misuse or loss, unauthorised access, modification or disclosure.
Personal information is generally held in client files. Information may also be held in a computer database. All paper files are stored in secure areas. Computer-based information is protected through the use of access passwords.
In relation to our computer-based information, we apply the following guidelines:
If you reasonably believe that there has been unauthorised use or disclosure of your personal information, please contact us via the Best Forex Disputes Resolution Officer.
If we no longer need your personal information, unless we are required under Australian law to retain it, we will take reasonable steps to destroy or de-identify your personal information, in accordance with our document retention policy.
10. Variation and consent to variation
11. Access to information we hold about you
If you request access to the personal information we hold about you, we will respond to your request within 30 days of your request. This will be subject to any exemptions allowed under the Privacy Act. If we refuse to provide the information, we will provide reasons for the refusal.
We will require identity verification and specification of what information is required. An administrative fee for search and photocopying costs may be charged for providing access.
You may request this information by writing to:
The Best Forex Disputes ResolutionOfficer.
We will not use identifiers assigned by the government, such as a tax file number, Medicare number or provider number, for our own file recording purposes, unless one of the exemptions in the Privacy Act applies. Best Forex endeavours to avoid data-matching, being the comparison of data collected and held for two or more separate purposes in order to identify common features in relation to individuals, as a basis for further investigation or action in relation to those individuals.
13. Incidents and Complaints Handling
Best Forex has an effective complaints handling process in place to manage privacy risks and issues. The complaints handling process involves:
You can make a complaint to Best Forex about the treatment or handling of your personal information by lodging a complaint with the Best Forex Disputes Resolution Officer first or with the Office of the Australian Information Commissioner if Best Forex is unable to resolve your dispute to your satisfaction.
Inquiries and Complaints
If you have any questions about our privacy procedures or if you wish to make a complaint about how we have dealt with your personal information, you may lodge a complaint with us in any of the following ways:
What if I am not satisfied with the response?
If you are not satisfied with the result of your complaint to Best Forex, you can also refer your complaint to the Office of the Australian Information Commissioner.
You can contact the Office of the Australian Information Commissioner: